Team Management

Overview#

AlgoMuse's team features are available on Professional, Business and Enterprise plans. They enable:

Multiple team members with different access levels
Content approval workflows before publishing
Activity logs and audit trails
Shared content libraries and templates
Team-wide analytics and reporting

Info

Creator includes 1 user. Pro includes 3 team members, Business 8, Agency 15, Agency+ 40, and Enterprise unlimited.

Inviting Team Members#

Access Team Settings

Navigate to Settings → Team from your dashboard.

Send Invitation

Click "Invite Team Member" and enter their email address. You can invite multiple people at once by separating emails with commas.

Assign Initial Role

Select a role for the new member:

Admin - Everything a Member can do, plus inviting and removing people, connecting accounts, approving posts and changing settings
Member - Creates, edits, schedules and publishes posts, uploads media and uses AI
Viewer - Read-only access to content, analytics and settings

Each workspace also has one Owner, who is the only person who can manage billing or delete the workspace.

Account Setup

The invitee will receive an email with a link to create their account. Once they accept, they will have immediate access based on their assigned role.

Pro Tip

Start new people as Viewers or Members. You can raise their role later, and each role includes everything the one below it can do.

Roles and Permissions#

Understanding roles helps you assign the right permissions to each team member:

Permission	Owner	Admin	Member	Viewer
View content, analytics and settings	Yes	Yes	Yes	Yes
Create, edit, schedule and publish posts	Yes	Yes	Yes	No
Use AI to generate content	Yes	Yes	Yes	No
Approve posts	Yes	Yes	No	No
Connect and manage social accounts	Yes	Yes	No	No
Invite, remove and change team members	Yes	Yes	No	No
Export analytics	Yes	Yes	No	No
Manage billing	Yes	No	No	No
Delete the workspace	Yes	No	No	No

Each role includes everything the role below it can do. The server checks these permissions on every request (packages/auth). Approval workflows add review steps on top, so a Member's post can wait for sign-off before it publishes.

Custom Roles#

Enterprise plans can create custom roles with granular permissions:

Create Custom Role

Go to Settings → Team → Roles and click "Create Custom Role".

Name and Configure

Give your role a descriptive name (e.g., "Social Media Intern") and select specific permissions:

Content permissions (create, edit, delete, publish)
Account access (which connected accounts they can use)
Analytics access (view, export, create reports)
Settings access (brand voice, templates, queue settings)

Assign to Members

Apply the custom role to team members from their profile or during invitation.

Approval Workflows#

Approval workflows ensure all content is reviewed before publication. This is essential for brand consistency and compliance.

Setting Up Workflows

Enable Approval Workflow

Go to Settings → Publishing → Approval Workflow and toggle it on.

Configure Rules

Define when approval is required:

Manual - Content is sent for approval when someone requests it
By workflow type - A particular kind of workflow always needs approval
By content type - Certain types of content need approval
By budget - Anything above a budget threshold needs approval

Assign Approvers

Add one or more steps, and name the approver for each by role or by person. A step can require everyone in it to approve, can time out, and can be marked as skippable.

The Approval Process

Pending Review

When a post needs approval, it enters "Pending" status and approvers are notified.

Review

Approvers review the content, can leave comments, and request changes if needed.

Approved

Once approved, the post moves to "Scheduled" and will publish at the designated time.

Pro Tip

Ask approvers to turn on notifications under Settings → Notifications so they see new review requests promptly and do not delay your publishing schedule.

Team Activity and Audit Log#

Track all team activity with the audit log, available at Settings → Team → Activity Log.

What Is Tracked

Post creation, edits, and deletions
Publishing and scheduling actions
Approval decisions and comments
Account connections and disconnections
Team member additions and role changes
Settings modifications
Login activity and security events

Using the Audit Log

Filter by User

View all actions taken by a specific team member to review their activity or troubleshoot issues.

Filter by Action

Find all instances of specific actions like 'post deleted' or 'role changed' across the team.

Export for Compliance

Download activity logs in CSV format for compliance reporting or external audits.

Shared Resources#

Teams can share resources to maintain consistency and save time:

Content Library

A shared library of approved images, videos, and documents that any team member can use in their posts.

Post Templates

Pre-approved templates for common post types. Great for maintaining brand consistency with recurring content.

Hashtag Collections

Curated sets of hashtags for different campaigns or content types. One-click insertion into posts.

Brand Guidelines

Upload your brand style guide for team reference. Includes tone of voice, visual guidelines, and dos and donts.